Security & privacy
Your 8D reports stay your business
8D reports contain supplier names, defect descriptions and internal process data. This page explains how 8D Scan Pro handles that data – factually and without marketing promises.
Last updated: 28 October 2026
How we protect your data
No AI model training
Your uploaded reports are not used to train AI models. Requests to the AI model are sent so that the provider does not store them for later retrieval.
Strictly separated accounts
Every report, assessment and knowledge article belongs to exactly one account. The database checks on every access that you are the owner. Other customers cannot see your data.
Private file storage
Uploaded files are kept in non-public storage, in a separate folder per account. Without signing in to your account there is no access – not even via a direct link.
Text is extracted in your browser
The text of your PDF, Word or Excel file is extracted directly in your browser. Only this text is sent to the AI model for the assessment, not the original file.
Encrypted transmission
All connections to 8D Scan Pro are encrypted via HTTPS – when uploading, during the assessment and when retrieving your results.
Your knowledge base stays private
Your own guidelines and customer requirements stored in the knowledge base are visible only to you. They are used exclusively for your own reviews.
Payments via Stripe
You enter card details directly in Stripe’s payment form. 8D Scan Pro never sees or stores card numbers.
Human review only on request
The automated assessment runs without human access. A person only looks at your report if you explicitly request the expert opinion – and then only at that one report.
What happens to your report
- 1
Upload
You upload your 8D report. The file is stored in your private folder and its text is extracted in your browser.
- 2
Assess
The text is sent encrypted to the AI model and assessed against the D1–D8 criteria. It is not used for training.
- 3
Result
The assessment and recommendations are saved in your account. Only you can open them and export them as a PDF.
- 4
Delete
If you want your data or your whole account deleted, a short email is enough. Deleting the account also removes your reports and assessments, unless statutory retention obligations apply.
What you can do yourself
Many details are not needed to assess the structure and logic of an 8D report.
- Redact or shorten personal names if they are irrelevant to the assessment.
- Replace customer names and part numbers with placeholders such as “Customer A” where needed.
- Only upload reports you are allowed to share as part of your job.
- Use one account per person instead of sharing login details.
Questions or a security issue?
Do you have privacy questions, need details for your company’s security questionnaire or want to report a possible vulnerability? Write to info@8dscanpro.com. The responsible party is Dr. Tobias Glück, 8D Scan Pro, Seelze, Germany.
Try it yourself
Your first three reviews are free. 8D Scan Pro evaluates finished 8D reports – it does not write them.